Purchase Ledger Administrator

Title: Purchase Ledger Adminstrator

Department: Finance

Manager: Purchase Ledger Manager

Reports Directly to: Purchase Ledger Manager

Job Summary

To accurately maintain supplier accounts, as allocated.

Key Accountabilities

• For all allocated supplier accounts:
  • Ant received in Excel to be reconciled each month
  • Any top 30 to be reconciled EVERY month
  • 85% of total accounts to be reconciled on a monthly basis
• Liaise with suppliers to ensure outstanding queries are resolved
• Liaise with members to ensure outstanding queries are repaid
• Proactively work on debit notes over 90 days in order to achieve the team KPIs
• Prepare analysis required for supplier meetings, as necessary
• Be able to present an overview of NMBS to suppliers in meetings, as required
• Any other duties which may arise through this position

Internal

• Create productive working relationships with all staff

External

• Develop and maintain relationships to a high standard with all suppliers as required

Dimensions and Decision Making

• Analyse and identify improvements to transaction handing and work closely with the NMBS Finance Team to implement effectively
• In conjunction with the Finance Manager, ensure that all regulatory requirements are met in an accurate and timely fashion

Skills, Knowledge and Experience required:

Qualifications required to fulfil the role

• GCSEs A to C (Including Maths & English) or equivalent
• Good telephone skills and a personable manner
• Ability to think creatively
• Excel proficient to macro level
• Proficient IT skills to enable remote working
• Experience of Navision would be an advantage

Specific work experience required to fulfil the role

• Pleasant and confident personality
• Computer literature – Microsoft Office in particular
• Previous experience with a bust purchase ledger environment would be a distinct advantage
• Good communication skills